Privacy Policy

Halo Circle Ltd is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website or engage with our services.

This policy applies to personal data collected through our website, communications, and when providing our services.

1. Who We Are

Halo Circle Ltd (“we”, “our”, or “us”) provides workforce management and Employer of Record services to businesses.

Halo Circle Ltd is the data controller responsible for your personal data.

Company Name: Halo Circle Ltd
Registered Address:262 Cowley Road, Oxford. OX4 1UH
Email: team-halocircleltd@outlook.com
Company Registration Number: 10045128

If you have any questions about this Privacy Policy or your personal data, you can contact us using the details above.

2. What Information We Collect

We may collect and process the following types of personal data:

Information You Provide Directly

When you contact us or use our services, we may collect:

Name
Email address
Phone number
Company name
Job title
Any information you provide through contact forms, email or phone communications

Identity and Compliance Information

Where relevant to our services, we may collect information required for verification purposes, including:

Identification documents
Right to Work documentation
Verification data processed through secure third-party platforms

Technical Information

When you use our website, we may automatically collect:

IP address
Browser type and version
Device information
Pages visited on our website
Date and time of visits
Website usage data

This information helps us understand how visitors use our website and improve our services.

3. How We Use Your Information

We use your personal data for the following purposes:

To respond to enquiries and provide customer support
To deliver and manage our services
To verify identity and conduct Right to Work checks where required
To comply with legal and regulatory obligations
To maintain security and prevent fraud
To improve our website and services
To communicate with you about our services

We will only process your personal data where we have a lawful basis to do so.

4. Legal Basis for Processing

Under UK data protection law, we rely on the following lawful bases for processing personal data:

Contractual necessity
Where processing is required to deliver our services or respond to service enquiries.

Legal obligation
Where we must process data to comply with legal or regulatory requirements.

Legitimate interests
Where processing is necessary for our legitimate business interests, such as improving our services, maintaining security, or preventing fraud.

Consent
Where required, we will obtain your consent before processing certain types of personal data.

5. Sharing Your Information

We may share your personal data with trusted third parties where necessary to provide our services or comply with legal obligations.

These may include:

Identity verification service providers
Compliance and verification platforms
Professional advisers such as accountants or legal advisers
IT service providers and website hosting providers
Regulatory authorities where required by law

All third parties are required to protect your personal data and process it in accordance with applicable data protection laws.

We do not sell or rent your personal information to third parties.

6. Data Security

We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it.

These measures include:

Secure data storage systems
Access controls
Encrypted communications where appropriate
Use of secure third-party verification platforms

While we take reasonable steps to protect your data, no online transmission can be guaranteed to be completely secure.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, regulatory, tax, or reporting requirements.

Retention periods may vary depending on the nature of the information and legal obligations.

When personal data is no longer required, it will be securely deleted or anonymised.

8. Your Data Protection Rights

Under UK data protection law, you have the following rights:

The right to access
You have the right to request copies of your personal data.

The right to rectification
You have the right to request that we correct inaccurate or incomplete information.

The right to erasure
You may request that we delete your personal data in certain circumstances.

The right to restrict processing
You may request that we limit how your data is processed.

The right to data portability
You may request the transfer of your personal data to another organisation.

The right to object
You have the right to object to certain types of data processing.

To exercise any of these rights, please contact us using the details provided in this policy.

9. Cookies

Our website may use cookies and similar technologies to improve user experience and analyse website usage.

Cookies help us:

Understand how visitors use our website
Improve website performance
Provide a better browsing experience

You can manage or disable cookies through your browser settings.

For more information, please refer to our Cookie Policy.

10. Third-Party Websites

Our website may contain links to external websites. We are not responsible for the privacy practices or content of these websites.

We encourage users to read the privacy policies of any third-party sites they visit.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or our business operations.

Any updates will be published on this page with a revised “Last Updated” date.

12. Complaints

If you have concerns about how we handle your personal data, please contact us first so we can address your concerns.

You also have the right to lodge a complaint with the UK supervisory authority:

Information Commissioner’s Office (ICO)
Website: https://ico.org.uk